Knowledge base 213: One-Time Access Tokens
It is possible in Identity Access to setup a user with a One-Time Access Token to allow access to the site only once. This can be very useful for sites that have delivery drivers that need to gain access out of hours. It is also possible to incorporate email notifications with this feature, to alert the site when a One-Time Access Token has been used.
Requirements -
Identity Access Professional or Enterprise.
i-Net door controller.
Doors, readers and users configured and working.
Configuring a One-Time User.
1. Load the Identity Access User Interface and go to "Management" > "Employees", "Visitors" or "Contractors" depending on the type of user you wish to create.
2. Click on 
to add a new user.
3. Add a First Name, Last Name, Primary Token Number and give access to a Group. It is recommended to set up a Group solely for the one time access users. If required you can also add an expiry date for this user.
4. Click Accept to add the user to the database.
5. Double Click the newly added user and select the "Events" tab, then "Swipe at Specific Reader", and "Add".
6. Select the reader that the user will swipe to make the token invalid and press Accept.
In this example the Main Entrance OUT Reader is used to disable the One-Time Access Token, e.g incase the driver doesn't open the IN door. Using the OUT reader - they can still exit the building when they have completed their job. It is possible to do this on the IN reader if you have a handle or exit button to leave the building.
7. Click on to add a new Event to this action.
8. Select "Person" and click next.
9. Find the newly added user in the list, click on them and press Next.
10. Select "Disable" and Finish.
11. Press Accept on the Action Wizard.
12. Press Accept on the Employee Settings.
This user is now setup for one time access. Once the token has been used, you can either change the Primary Token number to a different value or if you wish to keep the same value, edit the user, uncheck "Active", press accept. Then double click the user again and check "Active".
Re-enabling without changing the PIN.
Changing the PIN Number.
Email Template Configuration.
The following steps outline the process required to achieve Email generation from the system associated with a defined event
1. Click ‘Setup’ tab and select ‘Configuration.
2. Log in as an Administrator.
3. Select ‘Email’ from the left-hand column and click the [ADD] button.
4. Complete the following Fields:
Description = A meaningful name for the template.
SMTP Server Settings =These settings are supplied by your Company IT or ISP and include:
SMTP Server Name.
Port Number.
Encryption Method, if applicable.
Username and Password of your Email Account.
5. Click on the [Email] tab.
6. Complete the following fields:
From: The Email Address of the Sender.
To: The Email Address of the recipient.
CC: The Email Address of anyone else to be copied into the Email.
Note: It is possible to add multiple Email addresses in the ‘To’ & CC fields. Separate each entry with a comma
Subject: A meaningful subject so the Email can be recognized as important by the recipient/s.
Body: The main body of the Email.
NOTE: The ‘Subject & Body’ can be edited when creating the email action to ensure relevance to the detected event.
7. Press Accept on Email Template and Identity Access Configuration to complete the setup.
Setting up Email Event when the One-Time User has gained access.
1. Double click to Edit your newly created user.
2. Click on the Events Tab.
3. Click on the event you have set up and click "Modify"
4. Click on to add a new event.
5. Select Email and click Next.
6. Select your newly created Template, adjust your Subject and email Body to suit and click Finish.
7. Press accept on the Action Wizard and Employee Settings.
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